Project Manager

Project Scheduling and Ressio Logs

Create and manage project timelines and schedules in Ressio
- Modify Schedule at weekly construction meeting
Create weekly Ressio logs for client progress updates

Project Preparation

Construction Meetings: Subcontractors, Vendors, Architects, Engineers and Jobsite Superintendents

On Site Roles

Bi-Weekly jobsite visits to confirm with jobsite superintendents
- On time work is being completed
- Quality standards are being met
- Jobsite cleanliness standards are exceeded

Project Budget Management

Discuss project costs, changes in scope, change orders, and financials with clients
Categorize invoices according to cost code in adaptive
Review project invoices and confirm they are in line with approved scope of work
- Discuss overages and negotiate invoices as needed with trades/vendors
Issue Change Orders as needed
Modify the estimate/budget to reflect accurate cost coding

Material Verification and Procurement

Vendor and Subcontractor Pricing Negotiations
Material Ordering
- Order products once selections are approved in Ressio by the clients
  - Obtain order confirmations from vendors/subs on selections as needed
- Confirm orders via Purchase Order in Ressio

Jobsite Superintendent Coordination

Coordinate pertinent deliveries in conjunction with the Jobsite Supervisor
Meet with subcontractors/vendors on-site as needed in place of Jobsite Supervisors
- Manage subcontractor’s job scope per project based on plans and contract specs
- Remind subs to clean up and lead by example

Confirm Quality Control
- Meet and exceed all quality requirements
- Epic Home’s mission is to deliver projects that are on time, on budget, and exceed our client’s quality expectations
Move equipment, trailers, and material on site as necessary
Be on board with getting your hands dirty when needed: “Do whatever it takes” attitude

Client Interaction: Main Point of Contact

Interact with clients with the highest level of professionalism
Remember that “We Work for Them”
Budget Reviews: During and Post Construction
- Material and Selections: Client Reviews
Selection Coordination in Ressio
Site Walks: With Clients and JSS
Walkthrough Scheduling with Jobsite Superintendent
- Clients, Subs, Vendors and Interior Designers
  - Framing walkthrough
  - Electrical walkthrough
  - Final Construction Walkthrough
Give the client a post-construction binder that includes the following:
- All updated and necessary product manuals that were used on that project
- Epic Home’s Warranty information
- Homeowner’s Maintenance information
Warranty Coordination with JSS

Project Close Out, Punch Lists and Project Orientation

Punchlist Process
- Coordinate client punch list walkthrough and generate an itemized report
  - Manage, track, and update the final punch list and any follow-up that is required
  - Verify punch list process is fully completed prior to clients move in date
  - Coordinate and track spring punch list items: Example (AC charge and startups)
- Coordinate project tutorial with trades and clients
New Home Orientation: With Project Manager
- On site walkthrough with trades showing homeowners how to maintain specific home components
- Give clients post construction binder which includes home maintenance guide
- Review home maintenance guide with clients
Post Project Binder
- Give office staff all project related manuals
  - To create clients’ post-construction binder which includes the following
    - All updated and necessary product manuals that were used on that project
    - Homeowner’s Maintenance information

Preparing Project Specifications (As needed)

Prepare project spec sheet based on Exhibit B Template
Use the Client’s questionnaire to help develop accurate project estimating specifications
- Include Client photo or reference photos in Exhibit B as needed for additional clarification
Review Project Bid Plans with Exhibit B spec sheet and make sure everything they are coordinated

Project Estimating Assistance (As needed)

Vendor and Subcontractor Pricing Negotiations
Create a project estimate in Ressio (Project Management Software)
Send out bid plans with Exhibit B spec sheet to all subcontractors that are bidding on the project: Include Timeline
- Set a timeline to receive bids back
- Push subcontractors to get bids back in a timely manners
  - make calls, email, or find additional subcontractors to bid when needed (aka “Never Give Up”)
Track and Review subcontractor’s bids and compare their bids to what was called out on the Exhibit B spec sheet
Input bids into estimate (Ressio)
Perform any estimates or takeoffs in Bluebeam or Excel as needed
- Certain items on the project may require self-performed takeoffs versus obtaining an actual bid

Other Responsibilities

Site Safety Oversight
Find and vet new reputable subcontractors as needed
Take part in marketing events with Epic Built, such as the Parade of Homes or Home & Garden Show
Responsible for managing your company credit card receipts and turning them in weekly

Benefits